Psychology Adjunct Question & Answers

What You Have Already Done

  1. Applied as an adjunct on the APU adjunct website and follow the instructions.

  2. Been Interviewed and approved by the Psych Department Chair and the BAS Dean

  3. Completed several H.R. forms in the Psychology Department:

What You Need to Do Once You Have Your APU I.D. #

  1. Get your APU User Name and Password, APU I.D.#: This will be generated by H.R. when your electronic contract is created by the program coordinator, is signed by the Dean, you the adjunct, and lastly by H.R. Then IMT will electronically send your new APU I.D.# and sign-in User I.D. as well as a temporary password.

  2. Get your APU Picture I.D. card: With your APU I.D.# in hand, go over to the APU Bookstore on West Campus and have your APU I.D. card picture taken and your new card will be given to you at that time. If you wish to put money on your card for meals they can do that for you as well. (You may remember that the meal cost is 1/2 the walk in rate if you put it on your card.) There are 4 eatery options on East Campus and 4 options on West Campus.

  3. FERPA & Respect and Esteem Training: This must be completed within 30 days of hire and every 2 years during APU’s official training years (2014, 2016, 2018….). Click here to register for these trainings. You will also receive an e-mail from Workplace Answers with your personalized, non-transferable links to both trainings.

  4. Obtaining your APU parking permit: With your APU I.D.# in hand, car license plate number, and registration information go to the permit store online. The permit will be sent through campus mail to the Psychology department and placed in your mailbox. Cars are ticketed regularly once the semester begins so don't delay doing this.

  5. Pick up your keys at Facilities on East Campus: Facilities will e-mail you when your keys are ready to be picked up. There is a classroom key and a key for Wynn 109 (the Psych Office, as well as Wynn 109A, the Psych Adjunct Office). The keys are kept only for 10 days once the e-mail is sent to you, so be sure to respond and tell facilities when you will be coming to pick up the keys.

What You Need to Do to Get Started Preparing to Teach Your Course(s)

Prepare Your Syllabus for your Course

    • Study syllabi sent by the department, the University syllabi guidelines, the Dept. of Psych syllabi checklist, the Dept. of Psych APA Checklist, the Faith Integration pedagogy Plan for Psychology, and the Psych SLO Master fall 2015—all accessed with your APU e-mail and found on this site.

    • Check on the APU website for Academic Calendar to find the first day of class, the last day to drop a class, last day to withdraw from a course, study day and no class, holidays, when classes resume, and week of final exams, and date grades are due.

    • Once your syllabus is ready, it must be approved by your full time faculty mentor. Robert will let you know by e-mail who that full time faculty mentor is. These seasoned professors will be able to give you helpful suggestions on improving your syllabus.

    • Once the syllabus is approved, it can be posted on Sakai. Please contact Robert Linsalato at to walk you through that process

    • Please note that our department teaches using ONLY APA style writing. The APA manual is now on the 6th edition. In order to keep consistency throughout the department, we ask that you teach from only the 6th edition. An APA style checklist can be found on the department website and should be attached to your syllabi for students to use as a reference.

      • Some changes between editions include:

          • The use of first person

            • While use of personal pronouns is allowed in the 6th edition of the APA writing manual, (students) need to follow your specific professors stated guidelines regarding use of personal pronouns.

          • There is an inconsistency of 6th edition re: citing page numbers when paraphrasing.

            • The department policy is to only cite page numbers when directly quoting others material.

        • Additionally, OWL Purdue has presented some inconsistencies in their recommendation of APA. Therefore, avoid directing your students to this website and encourage them to use the APA manual for any referencing.

Submit your book order to the bookstore so your students will know what book(s) to purchase

Submitting Your Textbook/Course Materials Requisitions

    • All departments are now using our online requisition system to submit textbook requisitions. Accessing the site requires a login and password assigned by the bookstore. Call Gina Williams, Course Materials Buyer at 626.815.5043, if during business hours: 8 am to 4 pm, or e-mail her at to obtain your password. Once you log in, you can add requisitions based on past course history, search our textbook database to adopt books from that, or manually enter book information in if your chosen books are not already in the database. You can also edit or delete existing requisitions as long as they have not yet posted to the bookstore. Once online requisitions are submitted, and approved, they download into our store ordering system for us to review and make adjustments if necessary. Please contact the bookstore ( to request a login and password. (We will confirm faculty login requests with the department before adding new users.) Here is the link for detailed information on how to use this site.

    • If you need a desk copy, do not check “yes” on the bookstore order form. It will not be ordered. You will need to contact the publisher book representative directly. Please see the following attached file for the list and the best way to contact them. It sometimes takes several weeks for the books to arrive. You will need to email the following information to the publisher: Book Title, Author, Edition, and ISBN#. In addition, they will want to know the class name and course number that you are teaching, as well as the enrollment count. This is the number of students that COULD be enrolled in the class, not the current enrollment. The larger publishers will usually send you a free copy of the book. If you have the book sent directly to APU, please be sure to tell them to send it to Undergrad Psych with your name on it, otherwise the mailroom will not know which department you are in. Some publishers will ship it directly to your home. This is the best method. Also, please be aware that book representatives change frequently. If you do not receive a response back confirming your order has been received within a week, please go to the publisher’s website and contact them directly to see if you have the most current contact information.

The Process to Access Duplicating Services to have your exams copied

    • You may access with your APU e-mail the New Adjunct Duplicating Request Form on this site.

    • After finding the file, save it onto your computer and or flash drive calling it (Your Name Duplicating Request Form). When preparing it to be sent to place a duplicating order: complete the following five boxes: Date submitted, date due, (remember that Duplicating needs 3 business days minimum), the contact person (that is you) and the No. of Copies, and finally the No. of Originals.

    • So you e-mail to this completed Your Name Duplicating Request Form, and your Original File that you wish to have duplicated.

    • Remember that the Psych Department, for budget reasons, will no longer authorize syllabus being copied for your course as it should be posted on Sakai and the student can chose to print it or just view it on his or her computer screen. You may be charged for the expense if you violate this policy.

Are you teaching PSYC 110 or PSYC 290? Here are some things you need to know...

  • You must require your students to participate in 3 SONA research credits throughout the semester (and list in the syllabus). These research credits are opportunities for students to participate in the research being done by faculty and students within the department of psychology. Each research study done on campus awards a student anywhere from .25 credit – 3 credits depending on the length of time the study requires of the participant.

    • The students can sign up and keep track of the credits that they participate in through SONA @ The student will make a research participation account with their APU email and select your course or multiple courses that require the credits. They will sign up for specific research studies at a date and time that fits their schedule. *IT IS VERY IMPORTANT THEY SHOW UP

    • If the student is unable to participate in the research studies as a participant, an alternative opportunity is offered. These alternatives include: research forums, reading research articles and summarizing etc.

    • 15 minutes = .25 credit, 30 minutes = .5 credit, 45 minutes = .75 credit, 1 hour = 1 credit, etc.

    • If a student is enrolled in more than one GE psych course (i.e. both PSYC 110 and 290) in the same semester, only 3 combined total credits will be required of the student but they must notify you at the beginning of the semester.

    • It is highly encouraged that you welcome or invite faculty and student researchers into your classroom to provide short presentations about their research to encourage student participation in this requirement.

    • You, as the instructor, can log in and keep track of the student credit participation and keep your students accountable. You can assign a grade value as part of your gradebook for extra incentive, generally no more than 5%.

How to access your class roster and the Faculty Center on the APU website

    • Access the APU website at and sign in with your new user name and password, then click on the "Faculty" tab and then the "Faculty Center" tab. That will get you to your course(s) roster. You can see the student's names, major and rank as well as their picture. You can also hit select all and send them an e-mail welcoming them to the class or updating them on an assignment.

    • Connect with Robert Linsalato at so he can help you set up Sakai. He is a long term adjunct faculty member who really knows the ropes and is very kind and helpful. He has agreed to mentor you as you begin here at APU.

    • Remember that due to budget constraints you won't be printing your syllabi, but instead will be posting it on Sakai.

Faculty Support Resources for adjuncts

    • CTLA (Center for Teaching, Learning & Assessment) There is a lot of good information here for new adjuncts, Sakai video, Sakai FAQs, hand book, Syllabus, Faith Integration guidebook, etc.

    • IMT Support Desk at or 626.815.6000 extension 5050 can help you with your initial log-in if you are having problems. They can also answer questions about Sakai. If you are in your classroom and your computer or screen are not working you can call them from the phone in the classroom at extension 5050 and tell them what room you are in and ask for immediate assistance with your problem.

    • Writing Center at or (626) 815-6000, Ext. 3141 will help your students improve their writing skills. “The Writing Center coaches APU students to improve their own writing by employing a better writing process. We can help any APU student with any kind of writing project at any stage of the writing process.” Student appointment hours vary but are typically available 10 a.m.–9 p.m. Monday–Friday, and 10 a.m.–4 p.m. Saturday. Students can make an appointment at:

    • Rebecca Russo, Psychology Liason Librarian, located in the Darling Library, will provide is happy to provide library research instruction for your classes. She is also available to assist with psychology research questions, locating books and articles, and purchasing psychology resources for the library. Please contact her at .

    • Innovative Teaching Technology—(ITT) Teri Rolley x 5730 will provide support to all faculty - not just full-timers! Our website is and there are a lot of good resources linked on our page. We offer periodic faculty workshops and adjuncts are welcome to sign up and attend. In fact, next Tuesday, September 1, 2015, I will be conducting a workshop on setting up grades in Sakai. There's a link from our website if you have anyone interested in attending. Adjuncts should know that for every course they teach, a Sakai companion site is automatically created. I'd be happy to work with them if they want to schedule a time to either come by, talk by phone, or if they are somewhere on campus, I can meet up with them there. We try to be pretty flexible. We are also putting as much of our training materials as we can in electronic and video format so that those who cannot get to campus have access to the same materials.--Teri Rolley, MA, Instructional Support Manager Office for Innovative Teaching & Technology, Center for Teaching, Learning, and Assessment, (626) 387-5730 or

Mid Term Evaluation & IDEA Evaluation Process (Per your Contract)

    • CTLA (Center for Teaching, Learning and Assessment)’s mid-term evaluation form: “Mid-Course Feedback Form 9-2013 from CTLA”

    • Mid-semester Course Feedback Form-an older form that has been used in the Psych Department for several years. Either form will work for your purpose. That is to have the students complete the form and turn them back to you. You take the completed forms and schedule an appointment with your Mentor or Chair to get help and feedback. This is very useful and is required for new adjuncts.

  • The adjunct contract requires that you evaluate 100% of courses taught using the diagnostic (or long) form. Each request must be submitted 2 weeks prior to the date you plan to administer IDEA in class or online. When determining which day to have students evaluate their experience, consider waiting late enough in the semester so that students can judge how much they have learned, but try to avoid a stressful day when students are performing on a major assessment (e.g., test or presentation). You cannot administer an evaluation after the last day of a course. Consider doing it in week #13 or early in week #14. Allow time in class and let students know far in advance to bring their laptops on that day so they can go to the link and complete the evaluation.

Helpful tips for ordering IDEA

  • Submit IDEA requests utilizing the web form.

  • Complete the web form at the address listed above. Instructions for completing the form are attached. BAS and the Psychology Department require that the IDEA Evaluations be done online only. IDEA online is available and encouraged for face-to-face classes. By selecting an online evaluation you have the freedom to invite your students to complete the evaluation in class using a laptop.

  • Additional information about IDEA can be found on our website.

  • Contact: Cheryl Ward, IDEA Coordinator, Office of Faculty Evaluation, Center for Teaching, Learning, and Assessment (626) 815-6000 X5930 Fax (626) 387-5740 IDEA Request Direct Link Need help